Beratung und Entwicklung - Mehr Produktivität für Microsoft Office
Consultant and Developer - Get more productivity from Microsoft Office
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domke consulting
Falltorweg 6
D-63303 Dreieich
Telefon: +49 6103 596 69 47
Telefax: +49 6103 596 69 58
Mail: info@domke-consulting.com
Word: Add-in for automatic numbering
For my cooperation partner Gedicon Gmbh I developed an add-in to suppport company-specific numbering templates (Word 2003/2007). With the help of the add-in users can add one or multiple heading numberings in a document.
The numbering templates are defined following the requirements of the client. With relatively small costs, they can be redefined or extended. In this way company-wide definitions for numberings can be provided - a feature, which is missing in the built-in numbering function of Microsoft Word. Additionally, there is a TOC Manager, which allows the creation of multiple table of contents in a document.
Note: For the english speaking world, there is no need for a fifth add-in with this functionality. There are multiple "Numbering Assistants" on the market, e.g. from Payne Consulting, Microsystems or Softwise. However, these tools are only working with the US or UK settings in Word, and are not aimed for the international market (and they're really not working with German settings).
Outlook: e-mail-archiving and customized print output
Request: A law firm requests print outs of e-mails to be added to the paper-based file which must be kept for German clients. The default designs of Outlook do not match the request, because relevant client information and the metadata of the document management system are missing. (Outlook does not provide means to set up a company-wide print design, because such designs are strictly saved in the Outlook user profile). Additionally, e-mails should be saved together with attachments in the DMS.
Difficulties: (1) It is not possible to design an automatic filing referring to the sender of the e-mail, because the person filing the e-mail is not identical to the "real" sender (the client) due to the fact that frequently lawyers are forwarding client-related e-mails to their secretaries for archiving. (2) The relevant content of the e-mail (e.g. the clients answer) cannot be found after multiple forwardings of an e-mail, due to the growth of the e-mail body.
Solution: The requested extension is provided by a COM Add-in for Outlook. The content of the e-mail and the DMS metadata are transferred to a Word template with the correct layout, thus creating a printout copy. During this process the user has the possibility to select the relevant content and the "real" sender for presentation on the first page of the printout. E-mail, printout copy and attachments are all saved in the DMS (Hummingbird DM).